Administrative Assistant (Bilingual Spanish)

Confidential Non-Profit Partner | Palm Beach County, FL

Full-Time | Monday-Friday

Ultimate Staffing is partnering with a confidential, well-established non-profit organization to identify a Bilingual Administrative Assistant (Spanish/English). This role supports a professional office environment focused on providing high-quality administrative and client support. The ideal candidate is organized, detail-oriented, and comfortable assisting a diverse population.

Position Overview

The Administrative Assistant will provide front-line administrative and intake support, assist with documentation, and ensure accurate data entry. This position requires strong communication skills, discretion, and the ability to clearly explain general program-related information.

Key Responsibilities

• Serve as the first point of contact for phone and in-person inquiries
• Assist with collecting and recording client information
• Enter and maintain accurate records in a web-based system
• Prepare and process administrative forms and reports
• Communicate general guidelines and next steps clearly and professionally
• Ensure accuracy, completeness, and confidentiality of all documentation
• Provide general office and administrative support as needed

Qualifications

• High School Diploma or GED with 3+ years of administrative, customer service, intake, or call center experience OR
• Associate's Degree with 1+ year of relevant experience OR
• Bachelor's Degree preferred
• Bilingual Spanish/English - Required
• Strong attention to detail and data accuracy
• Professional communication skills and ability to handle sensitive information

Schedule, Pay & Benefits

• Schedule: Monday-Friday during standard business hours
• Pay Rate: $17.00 per hour
• Benefits: Medical, Dental, and Vision insurance with 80% employer-paid coverage
• Training: On-the-job training provided
• Work Environment: Professional, stable, and mission-driven

Why Work With Ultimate Staffing

• Confidential client placement
• Full-time, consistent schedule
• Competitive benefits package
• Supportive, professional work environment

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.